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Factors to Consider When Planning Your Office Design and Layout

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Factors to Consider When Planning Your Office Design and Layout

The challenge of planning an efficient office design and layout can seem like a daunting task. Several key factors must be considered to secure a space that balances utilitarian functionalities with creative interior design.

Whether the purpose of designing a new office layout is for expanding, remodeling, or moving into new office quarters, the process can be exciting, albeit slightly overwhelming. After all, your office design can significantly affect your personal image.

With careful considerations to office space planning, you can create an office space that promotes productivity and innovation in the workplace while attracting and retaining talent with the company. Though this post will primarily cover aspects like light, space and color, there are other factors in a modern-day office that need to be paid attention to, including internet connectivity, voice services, document management, etc. When it comes to internet connectivity, you may wish to compare viasat internet plans, as well as plans from other providers in your area, so that you can choose the best connection possible for your needs.

However, let’s jump right into this post and look at the key elements you have to consider when designing your new office:

1.    Your requirements

top reasons and goals your business has for a new space

First things first, your planning process should define the planning requirements of your new office design. Whether it’s moving to a new space or renovating the current office layout, start by defining the top reasons and goals your business has for a new space. Yes, it takes a lot of time and money to design/redesign your office and the reasons why you are planning to make changes in the design should guide your whole design process.

Some reasons may include office relocation, a merger or acquisition, or it may come down to the simple need to consolidate existing space as your business experiences departmental shifts and new divisions of labor.

Similarly, the main goals to redesign office space may be to increase productivity and efficiency or rebrand the business to modernize it for internal and external audiences, making it easier to attract new talent to the company.

By first understanding the purpose and requirements of a new office layout, you can discover ‘best practices’ and design trends, as well as the right professional interior design company to work with that, speaks to your brand’s personality.

2.    The importance of lighting

Lighting, be it your home or your office, is one of the most important aspects in the whole designing process from an interior designer’s perspective. When natural lighting is used in a corporate space, firms can reduce their energy consumption and lower electricity bills. But the use of natural light can have an impact on office productivity and overall health as well. The use of natural light in an office setting has been shown to boost productivity, work satisfaction and mood, and worker health. Natural light, therefore, is beneficial for the overall mood in the office.

As such, when designing your new office layout, consider the importance of natural light. Natural light is vital for productivity and motivation purposes. Take into consideration that office furniture or equipment does not obstruct or block sources of natural light.

Complement natural light with modern lighting technology such as LED lighting solutions to truly create an office space that’s conducive for work.

In addition, LED neon lighting is another lighting option and can be used in certain areas including the reception area and even outside. Take a look at Neon Mama to see an example of how LED neon lighting is used in wall signs for the home that can be personalized to fit your own unique style and taste.

3.    The right colors

importance of lighting

Designing a new layout for your office is the perfect time to integrate color schemes to your office setting. Colors are a powerful form of communication. They can evoke certain emotional responses according to the selected color scheme.

Picking a perfect color for your office can be a bit challenging and is a bit different from picking a perfect color combination for your condo. When developing a new layout, use color to its fullest potential. Incorporating the color green through workspaces, for example, has significant implications on office productivity, efficiency, and employee recruitment and retention. 

Examine your brand’s style guideline and use colors that work with your company’s branding.

Striking the right balance is key when incorporating color to design elements. Too much color can become overbearing and fatiguing. Similarly, not enough color, or having too much white can hinder the productivity in an office environment.

4.    Navigation and space

floor plan

An effective floor plan will ensure your office layout is functional and serves its utilitarian purpose for fire code safety and evacuation plans, alongside having the appropriate emergency exit signage throughout the building. At the same time, fluid navigation can affect collaboration and team engagement. 

Managing and utilizing space effectively ensures that your new floor plan can strategically scale with the business as it grows strength to strength.

Special considerations to navigation and space create a task-orientated working environment that enables employees to perform and collaborate better while accommodating growth.           

The new office layout should also consider the importance of varying working environments. This includes creating spaces for collaborative work and individual, quiet projects.

5.    Turning the workplace into a destination

workplace into a destination

With virtual offices and remote work on the rise, organizations must create offices that enhance culture and is fully enjoyed by its staff. With office space being a valuable real estate investment, companies must utilize every square inch to create a work environment that’s inviting, inspiring, and comfortable.

Furniture throughout the office should be flexible and multi-functional. Multi-purpose rooms, a working cafe, and lounge spaces give staff a desirable destination that they will fully employ day in and day out. When planning a new office layout, democratize key areas of the office.

This encourages active participation, strategic collaboration, and improved productivity.

Seeing the big picture

The design and layout of your office’s workspace will have a significant impact on productivity, engagement, employee satisfaction, brand impact, and talent recruitment. Careful consideration must be given to planning to create an office layout that’s approachable and strategically designed to be conducive to work.

It’s not possible to take into consideration the individual choices of color, lighting, space etc. Therefore, as a designer, your aim should be creating a design which is acceptable to ‘most’ of the people i.e. any design idea which is generally acceptable.

Of course, you can use your skills and knowledge as a designer to come up with something brilliant, but you should remember that the office will be used by regular people and every individual is going to have a different taste and preference. A general approach, therefore, is the best way to go.

AUTHOR BIO
Shane Curran
CEO at Interact Group LLC
Interact Group is a design-led interior fit-out company that aims to set new standards in the UAE interiors market. Driven by their dedication to total customer experience, the company’s mission is to bring truly specialized teams to complex design and fit out challenges, utilizing their unmatched ability to deliver spaces efficiently and above expectation.

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What To Do After a Car Accident

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car accident what to do

When you’ve been in a car accident, it may be difficult to remain calm and take the necessary steps. Knowing about these ahead of time can actually help you do what you must if you ever find yourself in a difficult situation. So read on to learn what to do after a car accident.

Make a Survey

When the first shock of the accident subsides, make a quick survey of yourself, your passengers and your car. Check with everyone else in the vehicle, and get a sense of possible injuries and damage so that you know how to proceed.

Get to Safety

Next, get to safety. This might mean driving off to the shoulder if your car will still move. Otherwise, get out of the car and away from traffic if at all possible.

Call for Help

As soon as you’ve gotten to safety, dial 911 for help. A car accident is usually an emergency, and the police and paramedics should come to provide assistance and at least check you over for injuries. If the accident is only a fender bender and there are clearly no injuries involved, you might call the non-emergency number for your police or sheriff’s department. Don’t skip this step even if the other driver would prefer not to get the authorities involved. You need an official record of what has happened.

Exchange Information

Exchange information with the other driver. Write down names, addresses and phone numbers. Get insurance company names and policy numbers. Record the make, model and year of the car or cars involved. All this will be helpful later on.

Watch What You Say

As you talk to the other driver and the police, be mindful of what you say. Don’t admit to fault, even if you think you probably caused the accident. Also, be careful not to lose your temper. Stay calm, and remain circumspect.

Document Everything

Even when you’re still at the scene of the accident, you should begin to document everything. Take plenty of pictures showing damage to the cars. You might also use your phone to voice record your impressions, descriptions of what happened and notes about injuries and damage. Later, write down full accounts of the accident, and keep track of medical appointments, car repairs and other accident-related occurrences.

Call Your Insurance Company

Call your insurance company as soon as possible after the accident. You’ll have to talk to the claims department to get the process started. When you call, have all of your information and documentation in front of you. Be aware that working with the insurance company could take some time and effort, and you might run into difficulties. Keep a log of communication with the company, noting when you called, whom you talked to and the response you received.

Talk to a Lawyer

Finally, if you experience major issues with your insurance company or other aftereffects from the accident, you may need to consult with an accident attorney. Do an online search for lawyers in your area, and read some reviews. Then choose one who offers the services you need. A car accident can be a mere annoyance or a life-changing event, but you should be prepared to take the right steps no matter what.

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Key Customer Engagement Metrics to Track in 2022

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rules of customer engagement

Wouldn’t it be nice to be able to read your customers’ minds? While mind reading may not be doable, there is a way to know exactly what your customers think of your service or product. Not to mention, it’s a bit more accurate than mind reading.

We’re talking about customer engagement, which is how brands build lasting relationships with customers across multiple communication channels. Engaging customers in ongoing dialogue is one of the best ways to get to know your customers and learn about where you can improve.

Below, we dive into why customer engagement is important for understanding today’s customer and offer examples of metrics you can use to track the effectiveness of your customer engagement strategy.

H2: Why Is Customer Engagement Important?

Customer engagement is one of the best ways to take the guesswork out of what your customers are thinking. While many customers like to approach the online purchase process on their own or by referencing self-service information, many would like the opportunity to chat with someone from your organization to answer their questions and steer them in the right direction.

By adding in multiple touchpoints and communication channels between your team and your customers, you can help nurture customer relationships and create a more fulfilling customer service experience.

Listening to your customers and gauging areas for improvement can also help you develop loyal customers who can become brand evangelists, bringing other customers your way via word of mouth.

H2: Key Metrics to Track the Success of Your Customer Engagement Strategy

While your business goals may vary, these KPIs will help you measure the success of your customer engagement efforts through customer-driven data.

H3: Leading indicators

Leading indicators fall into the category of “soft KPIs,” meaning they focus on qualitative measurements rather than the objective, measurable data nature of hard KPIs. These are helpful in pinpointing areas of improvement to focus on.

Leading indicators include:

  • Email open and response rates
  • Text read and reply rates
  • Social media engagement
  • Repeat visits to your website or monthly active users (MAU)
  • Time spent on your website and on specific pages
  • Conversion rates
  • Call talk time with customer service

H3: Lagging indicators

Lagging indicators take a retroactive look at what’s already happened within your organization and can be used to show progress over time.

These metrics include:

  • Customer satisfaction (CSAT)
  • Net Promoter Score (NPS)
  • Customer effort score (CES)
  • Customer churn and retention rates
  • Customer lifetime value (CLV)

Customer engagement is a key metric to nurture and develop in today’s competitive market. For even more inspiration on how to create a lasting customer engagement strategy, this infographic from Sinch outlines examples of brands that are knocking customer engagement out of the park and shares lessons learned from successful brands.

/>Customer Engagement

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Pros And Cons Of Buying Property Abroad

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Buying Property Abroad

Buying property has always been a popular investment opportunity. It gives people the opportunity to earn money over a long period of time. Investing in property abroad also gives you this opportunity but with some extra added benefits too. As with any investment, there are pros and cons and risks attached to the investment. There is no guarantee when investing, so you have to be prepared for any eventuality. Investing in property overseas also comes with many risks. As such, you must ensure that you research properly to avoid wasting your money and gaining nothing in return. If you are considering buying a property abroad but you are still on the fence about it, then here is a list of pros and cons to help you decide.

Pro: Good Long-Term Investment

One major advantage to buying a property abroad is that it is a good long-term investment. While some people invest to make some quick money, others would prefer to put their money in and wait a few years to see any return. Investing in property overseas gives you the opportunity to relax a little while you wait for your investment to make a return. The process of buying a house can be stressful as you have to wait for your finances to be approved and ensure that you secure a UOB home loan, so, once all that is finished it will once to sit back and wait for the investment to pull through. Additionally, while you are waiting for your property investment to gain some money, you can spend time putting your money into some other, short-term investments. Having multiple investments on the go is a good way to make money and give yourself some security.

Con: Volatile Housing Market

One con of investing in a property overseas is that the housing market is volatile. It can be very easy to keep up to date with the housing market of your local area, but if you are not anywhere near the property that you have invested in, then it can be a little difficult to stay up to date with everything. This is why investing in a property overseas can be risky because there is no accurate way to predict the housing market. Covid was a major issue that had knock-on effects within the housing market and that was something that no one could have predicted. Now, we’re not saying that Covid is going to happen again, but it is clear that it is impossible to predict how the housing market is going to swing. There are risks with any sort of investment, but if you are investing in property overseas, you will likely face some more risks. So, just make sure you have an idea of what the housing market is like and perhaps have a contact in that country who can give you updates.

Pro: Opportunity To Rent Out Or Have A Holiday Home

Another pro to investing in a property overseas is that it gives you the opportunity to rent out the property or have it as your own private holiday home. This is a great opportunity as no matter which route you decide to go down, you will always get something out of it. Renting out a home abroad has become very popular over the last decade, thanks to the rise of Airbnb. Now, regular homeowners can rent out their homes to potential tourists, so they have a secure and cosy place to stay while they are on their travels. Additionally, it means that you can make some good money on the side through the rent you are charging. However, if you decide to go down the holiday home route, then you now have your own gorgeous property overseas that you can make into your second home. This means that when you do go abroad, you do not have to fork out money for a hotel.

Con: Upkeep And Refurbishment Can Be Expensive

The final con on this list is that buying a property overseas can often come with a lot of added expenses. While your property may look great in person, once you have actually taken the time to fully explore your property, you may find that it needs some refurbishments, for it to be up to your standard. Whether you are choosing to rent out the property or keep it for yourself, you will likely have to make some changes to the property for it to be ready for someone to stay. These refurbishments and renovations can end up costing you a lot of money, so you need to be prepared for that before you invest in a property overseas. Just make sure you have a clear budget; this will stop you from overspending.

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