You can get into entrepreneurship from different paths. Starting from your home is not a bad idea, but in most cases, you will need to rent, build, or buy an office. It is not an easy task since there are plenty of things to think about before getting started. In this article, we will show you how to set up your first office in five simple steps.
Make a list of everything you need and conduct a plan
Becoming successful in business requires careful planning in every area, and the office is not an exception. Before you set up your first office, you have to make a list of every single detail you need. You have to know how many desks and chairs you need in the first place. After that, think about suitable computers, business software, and where to rent mobile phones for your employees. Every member of your team will feel better in a pleasant environment, and therefore, do everything you can to make your office a friendly place for working. Believe it or not, it will boost everyone’s efficiency and provide motivation. Regarding that, almost every big city has convenient features to examine when selecting the best place to set your operations. Europe is at the forefront of balanced and eco-friendly spaces; these are perfect for boosting employees’ comfort and efficiency. That being, you will locate the best furnished & wired offices for startups in Copenhagen, a cultured city to place your business to grow.
Design your office and determine how much space you need
To know how much furniture you’re going to need, it is essential to design your office correctly. There are a few questions you need to answer before making a decision. Do your employees need desks close to the window? Do you need additional rooms for meetings? Do you want your bookkeeper to be separated from the rest of the team? Once you answer these questions, decide whether you want an open plan or a closed plan, where your staff will have more personal space. Finally, think about adding a reception area, lactation and exercise room, as well as a dressing area, especially if you have a few field workers.
Furniture and equipment
Based on your budget and business needs, try to choose the best furniture and equipment for your office. First of all, your desks have to suit your office layout. Standard rectangular tables are usually the best because they are flexible and less expensive. However, if you want to spend more money, choose glass or metal tables. Chairs are also super important because providing comfort shows that you care about your employees. Computers, on the other hand, could become a bit tricky. Laptops are more portable, but desktop computers provide better performance and more storage. Maybe it is best to talk to your employees before you make a final decision and see what option they prefer. When it comes to systems, Windows and Mac are both excellent for business.
Good internet provider
Getting a high-speed internet provider is mandatory; it is not questionable at all. However, you have to do a lot of research. Explore all potential providers that offer an excellent service. After that, once you have found a few options, compare their terms, contracts, and prices. Always carefully read terms because commercial accounts can differ from residential ones. In the early days of your business, 15Mbps download and 5 Mbps upload should be more than enough. However, that’s not the rule, if you feel that you need more, go for it. The point is to finish your daily tasks smoothly, without any issues with your computers and the internet.
Communication systems
Communication systems should be set up from the very first day of operating your business. Nowadays, many startups and small businesses rely on VoIP phone service since it is a lot better than a traditional phone system. It allows you to add as many lines as you need, and you can get phone service within a few minutes after plugging in your phone. Also, you have to communicate with your internal employees continually, so free software, such as Slack, should be very helpful. Besides that, you can rent mobile phones, create a virtual phone number that forwards calls to your business number, and get software for emails and appointment scheduling.
Be aware of hidden costs
When you decide to rent an office, you have to be fully aware of all the expenses. And that also includes hidden costs. What does it mean? For instance, from time to time, you’ll have to repair something, and it might cost a lot. Or, your rental rate can jump after a few months unless you sign a different contract. However, be aware of unexpected expenses like landline phone price, and be prepared to react correctly.
Having an office for operating your business is necessary to reach the next level of entrepreneurship. Think about these five steps when you decide to make this move.
