Moving into a new, bigger office is an exciting time for any business. However, there is no escaping the fact that the whole process will be both strenuous and stressful.
Leading removalists from Sydney say that the key to a stress-free, smooth, and successful office relocation is avoiding mistakes that disrupt business operations and the efficiency and productivity of your employees.
These simple yet taxing office removal mistakes include:
1. Not having a moving plan
Having a moving plan will ensure relocating to a new home will go smoothly. The same is true when moving office.
However, an office moving plan is more detailed; it needs to have agendas, timelines, and people in charge of different tasks.
All employees need to have a copy of this plan as well so that they know what they need to do to prepare for the move and when to complete them. Nothing can be more upsetting than seeing staff still packing their files and office supplies when the boxes are being loaded into the moving truck.
If you are not overseeing the relocation, appoint someone to take charge of the move. This person will be responsible for coordinating the office relocation, making sure everyone knows the timetable and that everyone is on the same page.
2. Hiring your removalist haphazardly
One of the first things you have to do when planning an office move is to hire a trustworthy professional removalist.
No matter how busy you are with the move and other work, don’t just hire any mover you read about online. If you do, there is a high chance you will have boxes full of broken items or damaged furniture and equipment delivered to your new office.
To ensure all the items that you plan on using in your new premises will arrive intact and usable, find a professional and reliable moving company. They should have plenty of experience with commercial moves as well.
Additionally, choose a company that has a fleet of trucks in good condition, and a stellar reputation for staying on schedule.
3. Moving everything
Since moving office can be quite expensive, bringing all your current equipment, furniture, and supplies and using them in your new premises can be a cost-effective move. This will help you save money on furnishing your new office.
This doesn’t mean, though, that you have to bring everything.
Inspect all these items (or have an employee do this) and choose the best ones to bring and the ones you should leave behind. Consider selling or donating the furniture or equipment you don’t want to use or see in your new office.
When you reduce the items you have to move, you and your employees will have fewer things to prepare and pack. Everyone can then focus on doing their regular work or doing other moving-related tasks.
4. Packing improperly
Some simple and common packing mistakes can make the whole process of office relocation a disaster. These include:
- Not having enough packing supplies on hand. When you don’t have enough boxes, packing tapes, and supplies, the packing process will be constantly interrupted by trips to a supply store, so it will take longer.
- Getting cheap packing supplies. Although you may have the right amount of packing supplies, if they are flimsy or of poor quality, you will end up with a lot of damaged items. So be sure to get quality packing supplies; you can even check with your removalist for some to ensure you are using standard packing materials.
- Using only large boxes. When you put heavy objects into a large box, they can quickly become weighed down. This often ends with the bottom of the box splitting and the items spilling out.
- Failing to label all boxes. The removalists will have no idea where to unload unlabeled boxes. As a result, you and your employees will have to move or carry them to the right rooms or areas, giving everyone more work to do in the process.
5. Moving without insurance
Give your expensive office equipment and furniture an extra level of protection during the move by having them insured.
Find out from your removalist what type of valuation coverage they offer as well. If you want to give your more expensive items additional coverage, look for a reputable insurance company that will cover the costs of any valuables that may be stolen or damaged during the move.
Another option would be to purchase business insurance that includes in-transit clauses. With this additional coverage feature, your valuable items will be fully insured whether they are on the move or simply stationary in the office.
6. Failing to inform your service providers and clients of your move ahead of time
After the move, everyone will want everything to go back to normal. However, no one will be able to do anything if the office does not have working phone lines, Internet connection, or even electricity.
As such, before the move, give your service providers two to three months’ notice. This will give them enough time to set up your connections in the new office premises.
Your clients or customers need to be made aware of your upcoming move as well. Inform them of your new office address at least two months before the actual move.
You can do this by posting details about the move on your social media pages or sites and sending them emails. Don’t forget to announce your move and new address on your website as well.
Moving office is a sign that you have a successful, growing business. To continue enjoying success in your new premises, start by prioritizing a smooth, stress-free office relocation.
Robert Wise, Sales Administration Manager at Nuss Removals, has been a respected figure in the removals industry for over 20 years. His attention to detail and the ability to truly understand the needs of the customer have ensured the successful relocation of thousands of satisfied individuals and families. For moving and storage across Australia and around the world, Robert’s wealth of experience ensures his customers are in safe hands