Connect with us


Relocating Your Startup Office in Five Easy Steps



How to Set up Your First Office

Moving offices is as much a physical and mental tribulation as any sort of labor you can imagine. The financial costs, manual labor, and the planning and prep work that come with this endeavor is not to be taken lightly. While moving residences comes with its own set of challenges, moving your startup office arguably involves more risk. Even the slightest delays can equate to thousands of dollars in lost customers and revenues. Here are five tips to make relocation a simple and painless process:

Answer the Important Questions – Why and Where?

There are many reasons why you’d want to relocate your startup office – expansion, lower costs of living, higher volume and foot traffic, etc. Regardless of your reason for moving, it’s essential to communicate that both with your employees and your customers in a positive light. This is to ascertain continued employee and customer loyalty and support.

Answering the “where” part becomes easier as you answer the “why” since the two are often connected. You might be moving to the West Coast because you’ve found a larger place, the costs to operate are lower, there is fewer competition, and/or there is greater demand in the area.

Deal With Employees the Right Way

Obviously, you will meet some resistance from your workforce when you make the big announcement. Although your new location may be a step up from your current dull whitespace of an office, some employees are bound to have concerns, to say the least. Some might argue that commute time will significantly increase while others will not be too happy of their daily routine changing. Although this is a difficult and delicate conversation, it’s best to have the talk as early as possible so that you can deal with the fallout.

Communicate all your plans of moving and any new changes to expect. Some key points to discuss with your workforce include the new change in scenery, pros of the new location and office, new lunch areas, and brand new office equipment they’ll be able to enjoy. Losing employees during the move can inflict major financial damage to your startup. The hiring and training process can cost you thousands of dollars and delay your growth.

Account For Moving Costs

Moving startup offices cost a considerable amount of money. The larger your startup is, the more equipment and supplies you need to bring with you and the more space you need to lease for your new location. Think about how much you want to spend on customer-facing facilities, such as a lobby or reception area and conference rooms. Another is the estimated cost of moving each employee. The more employees you have, the higher your costs are compared to a startup office with one or two people.

Other costs to factor in your moving budget include the cost of hiring an interior designer or project manager, new furniture pieces and decors to design your new office with, and of course the cost of moving services. The latter will perhaps comprise the largest chunk of your budget since most startup offices do not have the equipment or the manpower to carry out the move themselves.

Plan Your New Layout

Relocating offices will also bring the need for a new layout, hopefully a better one that streamlines your workforce’s productivity. There are many office design and layout considerations to make, whether you’re moving to a larger venue or a shared space. The office design must reflect your business’ needs and goals while also working with the constraints of available space and budget.

Some things to consider include the floor and sound requirements, particularly if you need to sound-proof the walls to avoid any complaints from neighbors. Should you go for hardwood or carpeted floors? Each option has its own pros and cons, with carpeted flooring costing more but is easier to maintain than its hardwood counterpart. The lighting and shade that come in should also be considered, as a dark and gloomy space can affect employee productivity and can result in higher risk of depression.

Work With Vendors and Service Providers

Unless you are moving to one of those serviced office spaces, you’ll need to build and expand your space. Construction and contractor management is a critical part of a startup relocation, but it often gets forgotten, Find and hire the right contractors and service providers for your office’s electrical grid, interior design and architecture, telecommunication services, and security. This should be treated as a major part of the move and be given full attention. Assign someone to compare, contact, and manage contractors and vendors.

Final Thoughts

Relocating startup offices can give your brand the competitive edge it needs to thrive in its respective industry. By moving to a new location, you have the opportunity to minimize operating costs and maximize profit margins.

The article has been written by Rachel Howe. Rachel works as a writer for

Continue Reading


5 Security Measures to Keep Your Office Safe and Secure



Keep Your Office Safe and Secure

While a lot of attention might be spent on dealing with digital threats, we should be mindful of the physical ones, too. After all, there’s no need for a cybercriminal to hack into your servers if they can simply walk onto your premises and achieve the same end.

Modern business owners have access to many different ways of keeping their premises secure. You’ll want to choose the options that suit your business, and your premises.

Use access control

Access control has historically been a simple thing. If you have the keys, you can get into the building. This approach has been superseded by digital forms of access control, which are cheaper, easy to monitor, and less difficult to manipulate. With the right access control system in place, you’ll be able to see which employees have entered a given part of the premises at which time.

Install CCTV

Similarly, closed-circuit television has gotten very sophisticated and very affordable. You can install cameras at select locations, and see what’s being recorded from a remote location. Where cameras are visible, they might also deter intruders from trying to enter your premises in the first place.

Install a burglar alarm system

A good burglar alarm will sound when someone gets into the premises when they don’t belong there. Modern burglar alarms work mostly with the help of radar sensors. An emitter will send out high-frequency microwave radiation, while a receiver listens to the reflection. When the reflection changes, it means the environment has changed: therefore, something is moving. 

This technology is mature and affordable and should be installed wherever you want to stop burglars from entering. 

Use effective lighting

Criminals are looking for low-hanging fruit. They will tend to avoid places where they’re going to be in plain sight, and they’re easily spooked by sudden bright lights. A good system of security lights can often be enough to give intruders second thoughts.

You might install these lights in locations which seem vulnerable, like the parking lot at the rear of the building. 

Keep important paper documents locked away 

If your premises contain sensitive paper documents, then these documents should be securely stored, in much the same way as other valuables. This might be a particular concern for businesses which still rely heavily on paper documents, like legal firms and public-sector buildings. 

Invest in resilient, wall-mounted cabinets, and keep them in a secure room in the centre of the building that can’t be easily accessed. While it’s impossible to completely eliminate the risk of this kind of theft, you can take reasonable steps to do so, and thereby guard yourself against a potentially damaging lawsuit.

Continue Reading


5 Important Ergonomic Considerations for Your Home Office



5 Important Ergonomic Considerations for Your Home Office

Have you ever stood up from your desk after a hard day’s work and had your joints creak and click, as well as have to stretch out tight muscles that have suffered from being in the same position for hours? It’s a sign that you need to spend a bit of time thinking about your health and posture by improving the ergonomics of your desk, chair, and general working environment. Here are a few things to examine and improve when it comes to ergonomics and how you can improve how you feel during and after your working day, particularly in your home office.

A Lesson on Sitting Down

Your chair does a lot of the heavy lifting, so to speak, when it comes to ergonomics when you’re working in your home office. You want to choose something that is very adjustable and promotes good ergonomics through science-backed design, like those available from Branch Furniture. Ergonomic chair height is important and Branch’s ergonomic chair height guide has some great tips and information about how to set up your office chair to the correct height, along with other points of adjustment that should be properly set up and considered.

Don’t Forget Your Desk

The last thing you want to do is buy a generic desk that doesn’t work for your needs. Together with careful adjustment of your chair height, you want your desk to be at the right height so that you don’t need to dangle your feet or bend your knees past 90 degrees – and that your elbows can be flush with the desk height. There has been a movement recently in abandoning sitting altogether and opting instead for a standing desk, which has ergonomic considerations of its own. You could also opt for an adjustable height desk so you can switch between these two working modes for the best of both worlds.

Setting Up Your Computer

Your computer is responsible for a lot of bad habits and posture issues when it comes to just sitting at your desk and working. If you’re working on a laptop positioned flat on the desk, for example, you’re likely hunching over for the best view of the screen and comfort on the keyboard. You’re not doing your body any favors though, so it’s time to adjust your computer’s position and setup.

The first thing to do is to make sure you lift your laptop or computer screen off the desk so that your eyes are level with the top bezel of the screen. There are some great products available to help you do this, many of which can be adjusted to be perfect for your setup. This will improve your spine alignment, particularly in your neck. It’s also an opportunity to get an external keyboard and mouse with better wrist support to prevent injuries to your wrists like RSI and carpal tunnel syndrome.

The 20-Minute Rule

It’s not all about furniture and how you set up your desk, chair, and computer. It’s also about moving around and taking breaks while you’re working. Making time to take these breaks is important, and some clever and free software can help you manage when to take them.

To prevent eye strain and related headaches, a simple app like EyeLeo can help you remember to take mini breaks and longer breaks to get up and move around. The 20/20/20 rule is a great one to follow.  For your body, a good rule of thumb is to spend about 10 minutes out of every hour away from your desk, even if you’re just ambling around the house or taking a walk around the garden for some fresh air. It has the added benefit of giving you a few minutes to let go of some stress if you’re having a particularly busy day.

Lunch and Hydration

It’s easy to forget about the time and skip lunch or forget to drink enough water during your day. Even worse, you might find yourself opening the pantry or refrigerator and choosing snacks over proper meals out of pure convenience. Avoid this by planning or preparing your lunch in advance, and keeping a flask or bottle of water at your desk. It might be a good idea to integrate your lunch or water breaks to ensure proper diet and hydration with your eye strain or movement breaks to remember to properly hydrate during your workday.

You won’t regret the cost and time investment you’ll put into creating a proper working space that is customized to meet your needs. If there is more than one of you working from the same home, try not to share workspaces. Instead, create your own so that your setup and configuration of chair and desk is always to your exact needs and preferences.

Continue Reading


6 Ways To Make Your Workplace More Hygienic



6 Ways To Make Your Workplace More Hygienic

Every environment needs to be safe and hygienic for its employees and visitors. This should apply to every place of your work, not just those areas handling personal and food products.

To maintain your workplace hygiene, you should ensure that your workplace has a good hygiene policy. Below are six ways that you can make your workplace more hygienic.

Let’s begin!

●     Practice employee hygiene

You should ensure your employees practice good hygiene. Dust and clutter can gather in your workplace, and when they do, they provide an avenue for viruses, germs, and infections to spread.

Ensure that your employees cultivate the habit of maintaining cleanliness. Every employee’s personal hygiene can significantly impact the overall atmosphere of the workplace.

●     Ensure the workplace has clean air

Workers usually bring drinks or food to their workplace. Such acts often leave odors that linger around. It would be best to use air conditioning and other air condition equipment that would be of great help. Additionally, you can use fragrances to ensure the air in your workplace is clean while maintaining hygiene standards.

●     Provide sanitizers and wipes

Most workplaces usually only provide sanitizers in their washrooms. To ensure that your workplace is hygienic, you can give industrial paper towels, tissues, and hand sanitizers to your employees. This should be provided to every employee anytime the need arises to wash their hands, irrespective of making a trip to the washroom.

For example, when a staff intends to clean their hands after taking out the garbage, hand sanitizers should be strategically placed at the entrance and exit points of the office. This can serve as a reminder for them to wash their hands regularly.

●     Create smoking and eating sections

Food remnants usually carry germs. Therefore, it is vital that you set aside a location for food to be eaten and where not. This should also be applied to smoking areas, though in some places, smoking is illegal.

Additionally, you should ensure that the air in smoking designations is kept clean while also removing nicotine smells from walls and furniture. Also, it would be best if you punished violators of the company’s hygiene policy for not adhering to the company’s policies.

●     Address hygiene problems as they arise

To make your workplace more hygienic, you should regularly ensure that unclean environments are maintained and not ignored. When unhygienic locations are noticed, you should report them up the chain of command to draw attention.

Also, as a company owner, you can set up a reward system where employees are rewarded for reporting hygiene problems.

●     Ensure garbage is disposed properly

Every company should have a well-arranged system that ensures every unwanted substance or garbage is removed most efficiently. A simple way is to place waste disposals close to employees’ desks. This not only prevents contamination but also reduces garbage accumulation and foul odors.

Wrap Up

With the pandemic ravaging the world, every workplace must practice proper hygiene. It would be best if you enforced regular cleaning habits to help maintain the cleanliness of your workplace. Workplace hygiene improves employees’ productivity.

Continue Reading


Subscribe to our Free Newsletter

Get Business and Marketing Insights from Experts, only onTimes of Startups!

Your Information will never be shared with any third party